Knowledge BaseHow to use Autopilot Process SetupHow do I make fields visible/hidden at certain steps in a process?

How do I make fields visible/hidden at certain steps in a process?

In order to make a change to a process, you will need to access the Setup Lander.

To access the Setup Lander view: How do I access a process I want to Edit

Option 1: Making fields hidden

1. Click on the setting icon on the field

2. To make a field hidden, Set "When should this be visible" to be "Never"

Option 2: Making fields visible

1. Click on the setting icon on the field

2.  To make a field visible always, Set "When should this be visible" to be "Always"

To make a field required only at a certain step in the process or based on a specific rule,  Set "When should this be visible" to "Custom"  and click on "Edit Rule"

Custom Settings using Instance variables

You can set custom rules on each field based on when that field should be visible simply by adding the custom criteria rules using the rule builder (As shown above).

You can set rules using the instance fields on the form such as, for e.g. Current Task Step Equals to Step 2 (As shown above). Which means this field will only visible when the current task is in step 2.

You can set rules based on a field's data captured on the form for e.g For an expense claim process, set the Date field to be visible only if "Has employee been paid?" field is equal to Yes (As shown below)

(N.B This will be unique to each process you create)

Custom Settings using the form fields

Click on Add Condition to add a additional ruling following the same steps as above

Click on Done once you have set your custom rule